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May 2019

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Daily Details

Details for May 14, 2019

Council Meeting Agenda
REGULAR COUNCIL MEETING AGENDA May 14, 2019 7:00 P.M. I. Call to Order: A. Announcement by chairman whether a quorum is present, that the meeting has been duly called and notice of the meeting has been posted for time and manner required by law. II. Invocation III. Information Items: A. City Administrator-Cody Thompson 1. Public works update 2. Water and sewer update B. Chief of Police-Felix Pantoja 1. Monthly police report IV. Action Items: A. Consider approval of April minutes and bills paid B. Consider adoption of a resolution directing publication of notice of intention to issue combination tax and surplus revenue certificates of obligation C. Discuss and take action on bid award for construction contractor for TDA grant D. Consider re-advertising for a swimming pool operator V. Adjourn This notice was posted on the front door of City Hall, 115 Cypress, Roscoe, Tx. on May 10, 2019 at 12:00 noon pursuant to the Texas Government Code 551. Donna Parker City Secretary

Council Meeting Minutes
REGULAR COUNCIL MEETING May 14, 2019 7:00 P.M. The Roscoe City Council met in a regular meeting on May 14, 2019 at 7:00 p.m. in City Hall. The meeting being open to the public and notice of said meeting giving the date, place and subject thereof, having been prescribed by law, there being present the following members: Mayor Frank Porter, Billy Joe Jay, KC Hope, Edwin Duncan and City Attorney, Zollie Steakley. Robert McBride and Susie Alford were absent. Mayor Porter called the meeting to order at 7:00 p.m. stating a quorum was present. Billy Joe Jay led the invocation. City Administrator, Cody Thompson, updated Council on several items. The previous application for a state loan from the TWDB has been approved on the condition that it issue combination tax and surplus revenue certificates of obligation. The TWDB will fund the water-line replacement project with at $2,287,950 loan of which $1,950,000 will have to be repaid at around 1 ½%-2% interest. The Council will have to approve a formal intention to issue the bonds at its regular meeting July 9th. Mr. Thompson said that there will be no seal coat program this fiscal year; the raw material if too expensive, however, we will continue to patch streets, the swimming pool will hopefully be open by the end of the week. Mr. Thompson also discussed with Council the idea of a policy recommendation that before the City contributes more funds to the Roscoe VFD that all their checking accounts and expenditures require two signatures on checks and financial accounts. This item will be on the June agenda for approval. Chief of Police, Felix Pantoja, presented his monthly police report. There were a total of 126 calls, 2 arrests, 5 vehicle accidents, 10 warnings issued, 2 traffic citations and 3 City ordinance violations issued. He also reported of a scam of passing counterfeit money in town. Billy Joe Jay moved to approve the April minutes and bills paid, second by Edwin Duncan, all in favor, motion carried. Billy Joe Jay moved to adopt a resolution directing publication of notice of intention to issue combination tax and surplus revenue certificates of obligation, second by KC Hope, all in favor, motion carried. Scott Hay, with E/HT Inc, the Cities engineering firm, presented the bid sheets for the sewer line replacement project from 3rd Street South to the I-20 service road. The bids were a follows: Flint Stone Services, LLC $252,293.21; Housley Group $294,906.00; Leetech Solutions, LLC $305,503.00; Barclays Premier Utility Services LLC $315,881.00; Raydon, Inc. $324,155.00; Roberts Construction Co. $324,294.75; Whitney Underground Utilities, Inc $353,028.00; To-Mex Const. LLC $357,956.50; and MH Civil Constructors, Inc $406,563.00. Mr. Hay recommended the City award the bid to the lowest bidder Flint Stone Services, LLC. They have worked with this firm on numerous projects and they have done competent work. Edwin Duncan moved to award the bid to Flint Stone Services, LLC for the base and alternate bid of $252,293.32, second by Billy Joe Jay, all in favor, motion carried. Council discussed advertising for a pool operator but took no action. We had received one letter of intent and Council directed City Manager, Cody Thompson, to accept the letter of intent from Dulce Aguayo to run the pool. The meeting adjourned at 7:45 p.m.

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